Privacy Notice

Aspire Coaching & Training Ltd ("Aspire", "we", "our" or "us") is committed to protecting the privacy of our clients, event participants, community members and website visitors.

We recognise the importance of handling personal information responsibly and transparently. This Privacy Notice explains how we collect, use, store and protect your personal information when you visit our website, engage with our services, attend our events, subscribe to our communications or otherwise interact with Aspire.

We will always process your personal information in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Aspire Coaching & Training Ltd is the data controller responsible for personal information collected through our website and business activities.

Registered Office:

450 Bath Road
Longford
Heathrow
UB7 0EB
United Kingdom

Company Registration Number: 4315506

If you have any questions about this Privacy Notice or how we handle your information, please contact us at info@drsamcollins.com.

Aspire Coaching & Training Ltd also works alongside Aspire International Inc, a related organisation established in the United States to support the delivery of Aspire's international programmes, events, retreats, leadership development activities and community initiatives.

Aspire Coaching & Training Ltd remains the data controller responsible for personal information collected through our website, programmes, events and business activities.

Personal information is primarily stored and managed within systems administered by Aspire Coaching & Training Ltd in the United Kingdom and is processed in accordance with UK data protection legislation.

Aspire International Inc does not maintain a separate customer database. Aspire Coaching & Training Ltd remains responsible for the management, security and lawful processing of personal information collected through Aspire's website, programmes and events.

Information We Collect

The information we collect will depend upon your relationship with Aspire and how you choose to engage with us.

This may include your name, organisation, job title, postal address, email address, telephone number and other information that you voluntarily provide when registering for an event, making an enquiry, joining our mailing list, participating in a coaching or leadership development programme, completing a survey or communicating with us by email, telephone, social media or through our website.

We may retain records of correspondence and communications in order to manage our relationship with you effectively.

When you visit our website, certain information may also be collected automatically. This may include your IP address, browser type, device information, pages visited and information about how you use our website. This information helps us improve the performance, security and user experience of our website.

How We Use Personal Information

We use personal information to deliver our services, manage event registrations, communicate with our clients and community, respond to enquiries and fulfil contractual obligations.

We may also use information to provide updates about Aspire events, programmes, publications, podcasts and other activities that we believe may be of interest to you.

In addition, information may be used for website administration, service improvement, internal record keeping, legal compliance and the protection of our legitimate business interests.

Legal Basis for Processing

Our legal basis for processing personal information will depend upon the circumstances in which the information is collected.

In many cases, processing is necessary for the performance of a contract or to take steps at your request before entering into a contract.

We may also process information where this is necessary to comply with legal obligations or where we have a legitimate interest in operating and developing our business, provided that those interests do not override your rights and freedoms.

Where required, we will seek your consent before processing information for specific purposes, including certain marketing activities.

Marketing Communications

From time to time, we may send information about our programmes, events, thought leadership, resources or other activities that may be relevant to your interests.

You may unsubscribe from marketing communications at any time by clicking the unsubscribe link included in our emails or by contacting us directly.

Email Marketing and Campaigner

We use Campaigner, a Ziff Davis company, to manage email communications and marketing activity on our behalf.

Campaigner acts as a data processor and processes information solely for the purpose of delivering communications, managing subscriber preferences and supporting our engagement with our community. Campaigner hosts subscriber information using Amazon Web Services infrastructure, with UK customer data hosted within the AWS London Region.

Sharing Personal Information

We do not sell, rent or trade personal information to third parties for marketing purposes.

However, we may share information with trusted service providers who support the delivery of our services, including providers of website hosting, email communications, payment processing, event administration, technology platforms and professional advisory services.

These organisations are required to keep information secure and confidential and may process personal information only in accordance with our instructions.

Where networking forms part of an Aspire event or programme, we may share limited participant information with other attendees, but only with your explicit permission.

Cookies and Analytics

Like many organisations, we use cookies and similar technologies to understand how visitors use our website and to improve the overall user experience.

We use Google Analytics and similar services to collect anonymised information about visitor behaviour, website performance and engagement.

International Access

Personal information collected by Aspire Coaching & Training Ltd is primarily stored and managed within the United Kingdom.

Dr Sam Collins, Founder and Managing Director of Aspire is based in the United States and she and other senior members of the Aspire team may access personal information from the United States in connection with the delivery of coaching, leadership development programmes, events, retreats, customer support and related business activities.

Aspire Coaching & Training Ltd remains responsible for the security, confidentiality and lawful processing of personal information and maintains appropriate technical and organisational measures to safeguard personal data.

Security

We take the security of personal information seriously and maintain appropriate technical, organisational and administrative safeguards to protect information against loss, misuse, unauthorised access, disclosure, alteration or destruction.

Retention of Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, to comply with legal or regulatory obligations, to resolve disputes and to maintain appropriate business records.

Your Rights

Data protection legislation provides individuals with a number of important rights regarding their personal information.

These include the right to request access to information held about you, the right to request correction of inaccurate information, the right to request deletion of information in certain circumstances, the right to object to processing, the right to restrict processing and, where applicable, the right to request that information be transferred to another organisation.

Complaints

If you have concerns about the way we have handled your personal information, we would welcome the opportunity to address those concerns directly.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection matters.

Sensitive Personal Information

Aspire does not intentionally collect or process special category personal information, such as information relating to racial or ethnic origin, political opinions, religious beliefs, health information, biometric data, genetic information, criminal convictions or trade union membership, unless there is a legitimate and lawful reason for doing so and appropriate safeguards are in place.

Marketing Communications

From time to time, we may send information about our programmes, events, thought leadership, resources or other activities that may be relevant to your interests.

You may unsubscribe from marketing communications at any time by clicking the unsubscribe link included in our emails or by contacting us directly. We will always respect your communication preferences and will only continue communicating where we have a lawful basis for doing so.

Sharing Personal Information

We do not sell, rent or trade personal information to third parties for marketing purposes.

However, we may share information with trusted service providers who support the delivery of our services, including providers of website hosting, email communications, payment processing, event administration, technology platforms and professional advisory services. These organisations are required to keep information secure and confidential and may process personal information only in accordance with our instructions.

In certain circumstances, we may disclose information where required by law, regulation or legal process.

Where networking forms part of an Aspire event or programme, we may share limited participant information with other attendees, but only with your explicit permission.

Cookies and Analytics

Like many organisations, we use cookies and similar technologies to understand how visitors use our website and to improve the overall user experience.

We use Google Analytics and similar services to collect anonymised information about visitor behaviour, website performance and engagement. This information helps us understand which parts of our website are most useful and how we can continue to improve our services.

Where required by law, visitors will be given appropriate options to manage cookie preferences and consent settings.

Security

We take the security of personal information seriously and maintain appropriate technical, organisational and administrative safeguards to protect information against loss, misuse, unauthorised access, disclosure, alteration or destruction.

While we take reasonable measures to protect personal information, no method of electronic transmission or storage can be guaranteed to be completely secure. We therefore encourage individuals to exercise appropriate caution when transmitting information electronically.

Retention of Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, to comply with legal or regulatory obligations, to resolve disputes and to maintain appropriate business records.

We operate data retention practices designed to ensure that information which is no longer required is securely deleted, anonymised or otherwise disposed of in accordance with applicable legal requirements. You may contact us at any time to request the removal of your information where a lawful basis for retention no longer applies.

Children's Privacy

Our services, events, programmes and website are intended primarily for adults. We do not knowingly collect personal information from children under the age of 18. If we become aware that such information has been collected inadvertently, we will take reasonable steps to remove it.

Your Rights

Data protection legislation provides individuals with a number of important rights regarding their personal information.

These include the right to request access to information held about you, the right to request correction of inaccurate information, the right to request deletion of information in certain circumstances, the right to object to processing, the right to restrict processing and, where applicable, the right to request that information be transferred to another organisation.

Requests relating to these rights may be sent to info@drsamcollins.com and will be handled in accordance with applicable legal requirements.

External Websites

Our website may contain links to third-party websites and services. Please note that these organisations operate independently and have their own privacy notices. Aspire is not responsible for the privacy practices or content of external websites, and we encourage you to review their privacy policies before providing personal information.

The Future We Choose – Book Submission Privacy Information

Data Controller

For submissions made to The Future We Choose, the data controller is:

Aspire International, Inc.
California, USA

Privacy and incident contact:
sam@drsamcollins.com

Purpose of Processing

Information submitted through The Future We Choose contribution form is collected for the purpose of receiving, administering, securely storing and reviewing contributions for possible inclusion in this book and future related editions or projects.

Submission does not guarantee selection or publication.

Marketing communications are separate from project administration and are only sent where a contributor has separately opted in.

Information We Collect

Depending on the information provided, book submissions may include:

Legal or contact name, public name, email address, country, chosen public location, age range, adult confirmation, role or profession, organisation information, submission language, translation information, short biography, written contribution, future vision, editorial themes, optional uploaded photograph, image caption or credit, declarations, permissions, submission reference, submission date and time, and editorial workflow records.

We also record the version of the declarations and Privacy Notice accepted at the time of submission.

How Submissions Are Stored and Accessed

Written submissions are stored in a structured, access-controlled editorial system and are not managed primarily through email.

Uploaded photographs are stored in protected private storage and are not added to the public WordPress Media Library.

Full written submissions and uploaded photographs are not included in routine administrative email notifications. Administrative notifications contain only the information necessary to notify the editorial team that a submission is ready for review.

Access to submissions is restricted to authorised project personnel.

Primary editorial access is held by Dr Sam Collins Silverstone.

Secondary editorial access is held by Robert Silverstone.

Sensitive submissions must be reviewed manually by Dr Sam Collins Silverstone before publication or further processing.

Uploaded Photograph and File Protection

Uploaded photographs are restricted to approved image formats and file sizes and are subject to file-extension, MIME-type and image-content validation.

Images are stored privately and are accessed through authenticated administrative controls rather than through normal public media URLs.

The project also relies on the security protections provided by its hosting and infrastructure suppliers. Host-level malware or antivirus controls are subject to the capabilities of those suppliers.

Retention

Unsuccessful submissions may be retained for 36 months for possible future editions and will then be deleted in accordance with the project’s retention process.

Withdrawn submissions will be deleted from active systems within 30 days of a valid withdrawal request unless retention is required by law.

Selected submissions may be retained for the duration of the project and any future editions, subject to the contributor agreement.

Where a contributor has given permission for future-edition consideration, that permission applies for up to 24 months unless the contributor requests deletion sooner.

Withdrawal and Privacy Requests

Contributors may request access to or correction of their personal information.

A contributor may withdraw their submission at any time until it has been selected for publication and a publication agreement has been signed.

For withdrawal requests, correction requests, privacy questions, complaints or suspected privacy or security incidents, please contact:

sam@drsamcollins.com

AI Use

Submissions will not be used to train artificial intelligence models.

AI may be used for administrative support, categorisation, summarisation, transcription and editorial review assistance.

AI will not be used to create fictional contributor content or materially alter the meaning of a contributor’s submission.

Final editorial and selection decisions remain human-led.

Publication Rights

Submitting a contribution permits Aspire International, Inc. to receive, store and review the submission for editorial consideration.

Contributors retain ownership of their original submission unless separate publication rights are granted through a signed contributor agreement.

A separate publication agreement will be required for all selected contributors before publication.

Publication arrangements relating to credit, copyright, images, formats, territory, language, audiobook use, promotion, payment and complimentary copies will be agreed separately with selected contributors.

Version and Audit Records

For audit and privacy purposes, the project records the submission reference, submission date and time, the declarations and permissions accepted, and the version of the declarations and Privacy Notice accepted at the time of submission.

Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legal requirements, regulatory guidance, technology or the way we operate our business.

Any updates will be published on this page together with the revised "Last Updated" date.

Any updates will be published on this page together with the revised "Last Updated" date. Last Updated: 9th September 2026